• Financial Systems Specialist

    Job Locations US-GA-Atlanta
    Posted Date 2 months ago(5/23/2019 6:51 PM)
    Job ID
    Finance Administration
  • General Summary

    With guidance from the assistant controller, performs a variety of accounting duties centered around the Elite Legal Billing System.  Duties include, setting up new e-billing clients with custom task and activity codes, configuring e-billing electronic file creation, testing and customizing e-billing configurations, creating and reformatting bill templates, assisting in the implementation and training of Elite related software packages, creating and customizing various reports and spreadsheets from Elite and related systems and maintaining special client rate and discount settings.

    Essential Duties

    • Prepare large, complex client bills via paper (Whitehill/Elite Document Studio) and electronic billing with Elite Legal Billing System and e-billing hub software.
    • Familiarity with all major electronic billing client platforms including DataCert/ShareDoc, Tymetrix 360, Serengeti Tracker, Lexis CounselLink, Bridgeway Corridor, Mitratech Collaborati and others.
    • Record, analyze and apply special billing arrangements with various clients within Elite using Client rate exceptions, matter rate exceptions and understanding the most efficient ways to record them in the system.
    • Implement and support new modules of the Elite Legal Billing System.
    • Coordinate installation, set up specialized security, and train secretaries to bill in the Elite Legal Billing System.
    • Write SQL statements to analyze client billing history.
    • Export data to Microsoft Excel and other tools for further analysis and customization.
    • Coordinate with Elite representatives to solve issues that may arise.
    • Coordinate with IT department to install Elite upgrades and troubleshoot computer system problems.
    • Work with managers in Finance to set appropriate standards and procedures for client billing and managing various financial arrangements on large complex clients.
    • Document standards and train other firm billing staff and secretaries on procedures for billing and electronic billing.
    • Set up user profiles for billing personnel.
    • Interface with attorneys to determine appropriate Elite reports to be generated to meet their informational needs.
    • Brainstorm and trouble shoot to solve miscellaneous problems that arise related to billing.
    • Generate and print miscellaneous monthly reports including Reminder Statements and specialized matter listings.
    • Assist supervisors with special projects as requested.
    • Build, maintain, and deliver a professional customer service attitude and relationship with all internal and external contacts.
    • Maintain the confidentiality of all financial matters exposed to during the course of performing job duties.

    Skills Needed to be Successful

    • Ability to express self-effectively, both orally and in writing.
    • Ability to establish effective working relationships throughout the Firm. Strong command of the English language.
    • Ability to effectively handle telephone calls with established Firm etiquette and professionalism.
    • Thorough knowledge of Firm and Administrative Support Service standards, practices and procedures to meet Firm personnel demands.
    • Excellent organizational skills for prioritizing workload. Bachelor’s degree is required. Previous experience of 5 or more years of related experience. 
    • Extensive knowledge of Elite Accounting Software, Microsoft Excel, and Microsoft Word.

    Additional Information

    At Alston & Bird, our people trust the people they work for, take pride in what they do, enjoy the people they work with, and serve the communities in which they live. Our environment has been praised as one of the most open and receptive in the United States, not only among law firms, but also among all businesses. Alston & Bird has been ranked by Fortune magazine as one of the "100 Best Companies to Work For©" for 20 years in a row. 

    Alston & Bird LLP is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices. 


    The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time. 


    Professional business references and a background check will be required for all final applicants selected for a position. In accepting a position, it is understood that continued employment is contingent upon a satisfactory background check. A satisfactory background check is the absence of a criminal record which bears a demonstrable relationship to the applicant/employee’s suitability to perform the required duties and responsibilities of the position. 

    Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate. 

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