• Legal Administrative Assistant

    Job Locations US-CA-San Francisco
    Posted Date 3 months ago(5/20/2019 2:35 PM)
    Job ID
    Litigation and Trial
  • General Summary

    The San Francisco office of Alston & Bird has an exciting opportunity to support a growing startup law office! The Legal Administrative Assistant is highly skilled in litigation and is responsible for a wide variety of administrative duties supporting the San Francisco team of attorneys.  The ideal candidate has a high level of professionalism, is detail oriented, and has excellent communication, interpersonal, and follow-up skills. The candidate should have a can do attitude, take initiative, with the ability to multi-task and prioritize. The position will report to the Office Administrator and will work closely with the local team as well as members from other offices across the Firm.

    Essential Duties

    The Legal Administrative Assistant should have work experience in:

    • Administrative skills
    • Word processing skills
    • General office procedures and filing techniques
    • The capability to concentrate on detail and organize work
    •  Strong knowledge of local, state and federal court filing processes and procedures
    • The ability to work with a wide spectrum of individuals 
    • Heavy administrative work 
    • Case and project management 
    • Typing, editing and proofreading correspondence and legal documents
    •  Entering attorney time
    •  Billing
    •  Electronic filing
    • Answering telephones and sorting mail 
    • Maintaining client portals
    • Coordinating travel arrangements
    • Processing expense reimbursements
    • Interacting with clients and maintaining files
    • Must be proficient in MS Word, Outlook, and Excel

    Skills Needed to be Successful

    • Have exceptional administrative and word processing skills.
    • Have the ability to organize and prioritize numerous tasks and complete them under time constraints. Have great attention to detail, and the ability to concentrate and organize work. Must be able to work well independently while handling complex situations, analytical, and self-starters.
    • Able to work with a wide spectrum of individuals. Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic.
    • Able to proofread typed material for contextual, grammatical, typographical or spelling errors is also needed.
    • Have a working knowledge and prior experience with e-Filing procedures.
    • A minimum of 4+ years of prior litigation experience in a law firm is highly desirable.
    • A high school diploma is required; an Associate or Bachelor’s Degree is preferred.

    Additional Information

    The hours of the position are Monday thru Friday from 8:30 a.m. to 5:00 p.m. Candidates must have the ability to stay beyond normal working hours when work load demands.


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